Frequently-Asked Questions

Submit Timesheets

• You will submit your hours worked in Oracle Employee & Financials. Click here for a walkthrough on how to submit your time.
• You’ll be paid at an hourly rate, which varies across campus. On average, students earn between $7.50–$12.00 per hour.
• You must complete your timesheet in order to be paid. Once you enter your hours and submit, your supervisor is then responsible for approving your time worked.
• Paychecks are distributed every other Friday. View the 2023–2024 payroll schedule.

Signing Up for Direct Deposit

You will be asked to sign up for Direct Deposit during your “First Day Tasks – Student Workers” Journey in Oracle if you are a new employee to the University. If you need to add or change your Direct Deposit information, learn how to change/update your Direct Deposit information here.

If direct deposit isn’t selected, paychecks will be mailed to your residence hall or local address listed in my.butler for all timesheets submitted throughout the year, including summer. If you want your paycheck sent to your home address, you must reach out to Butler’s Payroll Department at payroll@butler.edu.

• Turbo Tax – Filing your taxes online
  • Another helpful and free site to file taxes is through H&R Block
• To find your compensation history and important wage forms (W-2, etc.) – follow the instructions on these knowledge articles:
  • How do I view my W2 Form?
  • How to view your payslip
• You may also need your 1098-T form to file taxes – Login to my.butler.edu > Click on Self Service Student Homepage > Student Center > Scroll down to the FINANCES heading > Click on View Bills. The option to view your 1098-T form will be displayed when available. If not, contact the Student Accounts office.
• Butler Financial Aid office and Student Accounts office
• IRS Tax information for Students and The Volunteer Income Tax Assistance (VITA) program
• What College Students Need to Know Before Filing Taxes

• Butler students are not allowed to work more than cumulative 16 hours per week during the academic year (20 hours is the absolute max).
• During the summer months, students can work up to 40 hours per week for a maximum of 90 days.

International Students: before completing any paperwork, visit the International Student Services employment webpage, download the Employment Authorization Form, and see Bobbie Gibson in Jordan Hall 133.

International students can utilize the same job search tools and resources for securing on campus employment as all other non-international students. Please review the required steps via our Guide for International Students.

• International students can only work on campus (not off campus).
• International students must apply for a social security card OR already have a social security card to work on campus:
  • When completing paperwork, HR will accept a ‘social security card receipt’ in order for the student to start working.
  • However, when the student receives the actual social security card, they must present the card immediately to HR or The Student Employment Coordinator.

For additional assistance, please visit the International Student Services office in Jordan Hall 133.

• Students who participate in internships, jobs, or experiential education opportunities have a right to expect a professional environment free from sexual misconduct.
• The Butler University Sexual Misconduct Policy outlines how the University responds to reports of sexual misconduct. Sexual misconduct includes sex- and gender-based discrimination, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, and stalking. We encourage you to explore the Sexual Misconduct site for more information, or download our guide.
• Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University’s activities. Several policies available online address civil rights matters involving students, faculty and staff when a complaint is brought to the attention of the University.
• Any student of the University who believes that he/she has been a victim of some form of discrimination should report the incident immediately to the Title IX Coordinator.